SMBs Don’t Have Internet Usage Policies


Many employees are lacking appropriate guidance on which websites and services they can use

Businesses are overconfident about their security skills and most do not have adequate Internet usage policies.

So found a survey of US small businesses sponsored by Symantec and the National Cyber Security Alliance, and conducted by Zogby International.

It found that the majority of small business owners believe Internet security is critical to their success and that their companies are safe from ever-increasing cyber-security threats, even as many fail to take fundamental precautions.

Web Dependence

The survey found that two-thirds (67 percent) of US small businesses have become more dependent on the Internet in the last year and 66 percent are dependent on the network for their day-to-day operations. What’s more, 57 percent of firms say that a loss of Internet access for 48 hours would be disruptive to their business and 38 percent said it would be “extremely disruptive,” and 76 percent say that most of their employees use the Internet daily.

The vast majority of small business owners think their company is cyber-secure as 85 percent of respondents said their company is safe from hackers, viruses, malware or a cyber-security breach and seven in 10 believe Internet security is critical to their business’ success. Additionally, a majority (57 percent) of small businesses believe that having a strong cyber-security and online safety posture is good for their company’s brand.

Yet a closer look reveals that most small businesses lack sufficient cyber-security policies and training. Seventy-seven percent said they do not have a formal written Internet security policy for employees and of those, 49 percent reported that they do not even have an informal policy.

More small business owners also said they do not provide Internet safety training to their employees than said they do – to a tune of 45 percent versus 37 percent. A majority of businesses (56 percent) do not have Internet usage policies that clarify what websites and web services employees can use and only 52 percent have a plan in place for keeping their business cyber-secure.

At the same time, small businesses may not understand how to respond to online threats or the danger they pose. For example, 40 percent of small businesses say that if their business suffered a data breach or loss of customer or employee information, credit card information or intellectual property, their business does not have a contingency plan outlining procedures for responding and reporting it. Two-fifths (43 percent) also say they do not let their customers and partners/suppliers know what they do to protect their information.

SMBs At Risk

The respondents’ sense of security seems especially unwarranted given that 40 percent of all targeted cyber-attacks are directed at companies with less than 500 employees, according to Symantec data. In 2010, the average annual cost of cyber-attacks to small and midsize business was $188,242 (£117,864).

What’s more, statistics show that roughly 60 percent of small businesses will close up within six months of a cyber-attack. According to the Norton Cybercrime Report, the total cost of cyber-crime to consumers and small business owners alike, is greater than $114 billion (£71bn) annually.

“We recognise that most small business owners are focused on running their businesses, and have limited resources and IT staff dedicated to managing their cyber-security needs. Unfortunately, cyber criminals are increasingly making small businesses their targets, knowing they are likely to have fewer safeguards in place to protect themselves,” said Cheri McGuire, vice president of global government affairs and cyber-security policy at Symantec. “It’s important for small businesses to educate their employees on the latest threats and what they can do to combat them. Education, combined with investment in reliable security solutions, provides small business owners with a well-rounded approach to protecting their businesses and managing cyber-risk.”

The survey also found that 69 percent of their businesses handle customer data while about half (49 percent) handle financial records, one-third (34 percent) handle credit card information, one quarter (23 percent) have their own intellectual property, and one in five (18 percent) handled intellectual property belonging to others outside their company.

Top Concerns

When asked to rank the top concern of small business owners while their employees are on the Internet, 32 percent reported viruses, 17 percent spyware/malware and 10 percent reported loss of data.

Yet only 8 percent are concerned about loss of customer information, 4 percent about loss of intellectual property and only one percent worry about loss of employee data, even though cyber-security experts believe the loss of any of this kind of information would be devastating to a business.

Overall, cyber-vulnerabilities and threats are steadily on the rise, according to the “Symantec Internet Security Threat Report, Trends for 2011,” the latest version of the company’s annual cyber-security study. For example, the report found a 9 percent increase in web-based attacks. Smartphones and other mobile devices are also poised to play a large role with a sharp 42 percent rise last year in the number of reported security vulnerabilities.

In addition to struggling with the basics, many small businesses are failing to keep up with the increasing adoption of mobile and social media platforms. Just 37 percent of US small businesses have an employee policy or guidelines in place for remote use of company information on mobile devices and just over one in three (36 percent) maintains a policy for employees’ use of social media.

Experts say that strong password protections, protecting USB devices and wireless networks matter to a firm’s security posture. Yet, a majority of firms (59 percent) do not use multifactor authentication (more than a password and log-on) to access any of their networks. Only half reported they completely wipe data off their machines before they dispose of them, and 21 percent never do.

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